Oneida, NY

Oneida Health is an independent 101-bed acute care community hospital and a 160-bed extended-care facility (ECF) and short-term rehab facility licensed by the State of New York and operated by Oneida Health Systems, Inc., a New York not-for-profit corporation. The hospital is Joint Commission accredited.

We are proud to share that we have recognized for several national awards based upon safety of care as well as the patient experience of care. The first recognition is provided by The Leapfrog Group, a nationally recognized non-profit organization who reviews 30 patient quality and safety measures and assigns a letter grade to over 2,600 hospitals nationally based upon outcomes. The fall 2019 letter grade for OHC is a “B.”, our eighth consecutive “A” or “B”. Our hospital was also awarded 4 Stars for Patient Experience.

The second recognition is for the Healthgrades Patient Safety Excellence Award. Our hospital is among the top 10% nationally for patient safety and is 1 of only 16 hospitals in New York to receive this award for 2019. The third recognition is for the Healthgrades Outstanding Patient Experience Award. Our hospital is among the top 10% nationally for patient experience and is 1 of only 8 hospitals in New York to receive this award for 2019…with Oneida Health as the only hospital in New York State to receive both awards for 2019! We are also very proud of our CMS 4-Star overall rating for patient experience and CMS 5-Star for quality measures.


This is an administrative support position reporting directly to the Manager of Infection Prevention/Employee Health. The administrative assistant manages the front office and oversees the daily operations for the department, interacting with and providing assistance to OHC employees, volunteers, students and external agencies on a regular basis. The administrative assistant manages health records,

Tracks compliance with mandatory requirements, coordinates appointment scheduling, coordinates the pre-employment clearance process, processes correspondence in and out of the office, manages departmental policies and procedures, supplies, and assists with clinical quality reporting. The administrative assistant establishes an effective work process and performs work independently, seeking guidance as needed.

Responsibilities and Duties

· Manages individual employee, volunteer and student health records and safeguards confidentiality.

· Oversees mandatory health assessment requirements for employees, volunteers, and students and generates reports as directed.

· Coordinates the pre-employment physical/clearance process.

· Processes correspondence in and out of the department. Creates and disseminates signs, posters and brochures.

· Maintains office and clinical supply inventory.

· Works with external data bases such as NHSN, HPN.

· Participates in the quality process by creating data collection tools, tabulating results and establishes report format such as Exel, Access.

· Manages departmental policies and procedures. Establishes a system for tracking departmental policies to ensure they are reviewed and updated as directed.

· Facilitates department meetings and records minutes and distributes in a timely fashion.

· Other duties as assigned



· High School diploma/ GED required with a minimum of 2 years progressively responsible office management/secretarial experience.

· One year of college or occupational training in secretarial sciences, business education, or related field may be substituted for up to one year of the required experience.


· Minimum of 3 years secretarial or related experience.

· Strong computer and administrative skills.

· Must be proficient in Microsoft Office Products (Word, Excel, PowerPoint, Access, Outlook, etc).

· Must be detailed oriented and have excellent organizational and communication skills.

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